Updated: Sep 28, 2019
In a world full of lots of information and tools, meetings today can sometimes be a waste of time. A couple ideas to help keep a meeting productive will be address in this post.
Before you start the meeting
“By failing to plan, you are planning to fail.” -Benjamin Franklin
One of the most important parts of a productive meeting is how you prepare for the meeting. Make sure to have a list of agenda items or talking points. If there are any tasks you know need to be done before the meeting, write those down as well.
Visuals are something that can make discussion clearer. Creating a powerpoint presentation can be a very effective way to run a meeting. It can provide a specific place for people to focus their attention instead of looking down at their phone. Using graphs is another visual aid that can help make things clear and informative.
“If you want to do a few small things right, do them yourself. If you want to do great things and make a big impact, learn to delegate.” – John C. Maxwell, American author
Delegate tasks to specific people. That will give the person responsibility, increase their motivation and avoids ambiguity in a follow up accountability meeting. Also be sure that the tasks or goals are clear, be prepared to receive input from others.
Set the length of different meetings.
All meetings don't need to be the same length. You may see that quarterly meeting about goals and milestones may need a lot more time than an accountability meeting. Whatever you choose make sure to stay consistent.